Room & Event Space Reservations

College of Medicine Rooms 1200,1301,1302,1303,1306, Auditorium (1400), Atrium/Lobby, and Courtyard are available to reserve for both internal and external events. 

College of Medicine Faculty, Staff, or Students

Please fill out the Room Request Form on the SharePoint site. 

Non-College of Medicine Faculty, Staff, or Students Requesting a Room / Event Space

For external events/room requests, all space reservations must be submitted through the External Event Request Form (see External Events section below).

Alcohol

If you are planning on serving alcohol at your event, please note that alcohol must be served by a licensed and insured 3rd party member. 

To request to serve alcohol, please fill out and route an Alcohol Request Memo [PDF] to the appropriate contact(s) below: 

See Sample Memo

  • Graduate/Medical Events — Sr. Administrative Specialist FSU Office of Faculty Development & Advancement
  • Undergraduate Events — Vice President of Student Affairs

Policies

College of Medicine Room Scheduling and Events Policies and Procedures [PDF]

If you have any questions, please contact Grace Clark at 850-645-4155 or grace.clark@med.fsu.edu

 

 

 

 

Events

All events must receive prior approval from Events Manager, Grace Clark. Without confirmed approval, the event will not be scheduled and is not authorized to take place. 

For FSU College of Medicine Faculty/Staff/Students, visit MedNet Sharepoint to inquire about event planning resources. 

External Event Request 

If you are not College of Medicine faculty, staff, or a student, please complete the External Event Request Form to submit your event for approval.

Event Materials 

The College of Medicine does not provide tables, chairs, or trash cans for events. To request these items, please complete the FSU Facilties Special Event Request Form.

College of Medicine Event Materials

The College of Medicine offers high-top tables, tablecloths, and additional event materials and decor. Please contact Grace Clark for more information.

Technology & AV Support

  • The College of Medicine provides a podium, microphones, projectors, and large displays in certain rooms.
  • Please include your AV/technology needs in your email request.
  • For specialized AV support, contact Grace Clark. 

 

Catering & Food Service

  • All catering must be arranged through approved/licensed vendors.
  • Food is strictly prohibited in the auditorium; the atrium must be reserved if food is being served at the event.
  • Please include catering details in your event request. 

Parking 

  • The College of Medicine has 8 reserved visitor parking spots located directly in front of the building.
  • These spaces are first come, first served and cannot be guaranteed unless approved in advance.
  • Additional parking may be arranged through FSU Parking & Transportation. Suspected parking in campus garages and other designated lots can be secured for a fee.
  • Buses and large vehicle parking must be coordinated prior to the event.
  • Please include all parking needs in your event request.