HIPAA Training

To maintain alignment with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), all workforce members of the College of Medicine must complete comprehensive training on our policies and procedures including participation in our ongoing security reminder program.

The College of Medicine utilizes KnowBe4 to provide standardized training that meets HIPAA requirements for content and auditing purposes.  

To complete your training:

If your @med.fsu.edu email is currently working If your @med.fsu.edu email isn't working yet
  1. You will receive an email from do-not-reply@training.knowbe4.com
  2. Click the link in the registration email or go to https://training.knowbe4.com
    1. Depending on what browser/device you are on, you may be:
      1. Prompted for email - (use your @med.fsu.edu), then MEDID on following screen
      2. Prompted for MEDID and password on a screen with a picture of the building
      3. Taken straight into the KnowBe4 product
  3. Once signed in you will be presented with your assigned training. 
  4. Once you have completed the "HIPAA: Covered Entities" training and the quiz, be sure to click the "Complete" button and close the pop-up window to finalize your results.  Failure to follow the instructions may require you to have to repeat the training.
  1. Ensure that you have already set your MEDID password from the welcome email.
  2. In a browser, navigate to: https://training.knowbe4.com/ui/login
  3. Enter ABC@med.fsu.edu to get to signin page
  4. On page with page with FSU College of Medicine logo, enter your MEDID and password
  5. Once signed in you will be presented with your assigned training. 
  6. Once you have completed the "HIPAA: Covered Entities" training and the quiz, be sure to click the "Complete" button and close the pop-up window to finalize your results.  Failure to follow the instructions may require you to have to repeat the training.

The HIPAA Compliance training course typically takes around 30 minutes to complete.

If you run into any problems along the way, please feel free to reach out to us:

1) Dr. Christian Ukaga

    Information Security Training Coordinator

    christian.ukaga@med.fsu.edu 

            

2) Denis Burns

    College of Medicine Compliance Officer

    denis.burns@med.fsu.edu

 

Frequently Asked Questions

Q:  Who has to take the training?

    A:  All workforce members are required to complete this training as outlined by the Code of Federal Regulations.

Q:  In my job, I do not see any information from medical records.  Why do I have to take this training?

    A:  The federal regulation (HIPAA) does not differentiate who does and does not require training based on job roles.  HIPAA requires that all workforce members of a covered entity, which the CoM is, must undergo training and recurring security reminders.

Q:  But, why is the CoM a covered entity?

    A:  The CoM had been determined to be a covered entity for two reasons. 

          1) The CoM is inexorably linked to the Florida Medical Practice Plan which operated clinical operations and bills for services. 

          2) The CoM has entered into Business Associate Agreements (BAA) as both a covered entity, and as an associate. 

Q:  How long will the training take?

    A:  Most people take about 1 hour for the initial training.  

Q:  What happens if I don't do my training?

    A:  Maintaining this training is a condition of your employment or association with the CoM.  Once a module is 'past due' we will reach out to your supervisor, and then your Dean or Director to assist in bringing you into compliance.

 

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