General criteria for the appointment and promotion of tenure-track and non-tenure track faculty in the College of Medicine shall be consistent with the criteria established for all faculty by the university.

FSU FACULTY HANDBOOK

OFFICE OF FACULTY DEVELOPMENT AND ADVANCEMENT

Additional criteria and procedures specific to faculty of the College of Medicine are provided below.

Faculty Appointment and Ranks

Faculty Reappointment and Tenure

The FSU COM expects its faculty to maintain high standards in the quality of its teaching, scholarship, and service. Teaching is paramount because the primary responsibility of the College is the intellectual development of its students. However, because scholarship is central to teaching, especially at the professional and graduate levels, research and scholarly activity are also considered vitally important. The FSU COM has chosen to emphasize research and creative activity in several areas of interest including medical education, biomedical science, medical humanities and social science, geriatrics, rural health, clinical sciences, and health affairs. Please refer to our Strategic Plan. The College considers research and scholarly activity in each of these interest areas to be of equal merit and significance. Thus, a faculty member may fulfill the College’s expectations and standards for research and scholarly activity by excelling as a scholar in any one or in any combination of these areas.

Each faculty member meets with the Department Chair prior to the beginning of each academic year or semester to negotiate his/her assignment of teaching responsibilities which clearly delineates the percentage of time that he/she will dedicate to teaching, scholarly endeavors, and service/administration. The Assignment of Responsibilities form is completed at the time of this meeting and is signed by both the faculty member and the Department Chair and is the basis for the faculty member’s annual evaluation.

A. Reappointment of Regular Faculty

Regular faculty are reappointed on an annual basis in accordance with University policies

1. 1. 1.  Tenure Track Faculty
         1. Appointment follows established FSU policies and procedures. Relevant extracts are provided in the Office of Faculty Development and Advancement’s section of the COM Faculty Handbook. The full text is available on line at http://facultyhandbook.fsu.edu/Section-4-Faculty-Employment-Policies.
      2.  Promotion and Tenure follows established FSU policies and procedures, FSU COM policies and procedures, and departmental policies and procedures. Most of the clinical faculty are appointed in the non-tenure track. The relevant extracts are in the Office of Faculty Development and Advancement section of the COM Faculty Handbook. The full text is available on line at http://facultyhandbook.fsu.edu/Section-5-Faculty-Development
      3. Non-Tenure Track Faculty

1. 1. 1. 1. Promotion of non-tenure track faculty in the College of Medicine follows the criteria for promotion as set forth in the FSU Faculty Handbook: http://facultyhandbook.fsu.edu/Section-5-Faculty-Development
            1. Promotion to the rank of assistant professor shall be based on recognition of demonstrated competency in teaching, service, and promise of scholarly development.
            2. Promotion to the rank of associate professor shall be based on recognition of demonstrated effectiveness in teaching, service, definite scholarly or creative accomplishments, and recognized standing in the discipline and profession.
            3. Promotion to the rank of professor shall be based on recognition of superior teaching, service, scholarly or creative accomplishments of high quality, and recognized standing in the discipline and profession as attested to by a minimum of three letters from competent scholars outside the university.
            4. Although the time in a given rank is normally five years, demonstrated merit, not years of services, shall be the guiding factor. Promotion shall not be automatic, nor may it be regarded as guaranteed upon completion of a given term of service. Early promotion is possible where there is sufficient justification, such as exceptional productivity in the areas of scholarly activity or service or being the recipient of multiple teaching awards.
            5. Records of all prospective candidates for promotion shall be forwarded to the COM Promotion and Tenure Committee by the department chair with a recommendation. The committee shall review the records and make a recommendation to the Dean on the nomination of each candidate.
            6.  

B. APPOINTMENT OF COMMUNITY CLINICAL FACULTY

1. Community Clinical Faculty

Prospective part-time, community clinical faculty are recruited by the regional deans, clerkship directors, education directors and other faculty. After undergoing credentialing and approval at the regional campus, they are submitted for appointment to the respective departmental chair by the regional dean through the FDMS system. Once appointed at the appropriate academic level (see section of appointments) and assigned students on rotations they are expected to maintain a high level of teaching performance, as evidenced by evaluations of the students and their clerkship director and regional campus dean. While not expected to maintain an active research program, many community faculty do participate in research or produce publications. They also participate in active service to the community.

1. 1. 1. 1. Criteria for Appointment
            1. Part-time community clinical faculty are non-tenure track and include physicians or other health care professionals engaged in part-time clinical teaching, either on campus or in a clinical practice. Candidates must be appropriately credentialed and must be approved by the chair of the department in which they will hold their appointment. The procedure for appointing clerkship faculty at regional campuses is outlined below (section b).
            2. Titles that may be used for part-time community appointments include Clinical Teaching Faculty I, Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor. All recommendations for initial appointment above the level of Clinical Assistant Professor must be reviewed and approved by the Committee on Clinical Faculty. According to the bylaws of the COM, the voting membership of this committee is comprised of the five Department Chairs and the Associate Dean of the School of Physician Assistant Practice. The Sr. Associate Dean for Medical Education and Academic Affairs, Senior Associate Dean for Regional Campuses and the COM’s Associate Director of Administrative Services serve as ex-officio, non- voting members.

1. 1. 1. 1. 3. A clinical faculty appointment is initially made at a rank consistent with the individual’s training, academic experience, scholarly accomplishments, or clinical training, skills, or experience.
            4. Initial recommendations for clinical faculty appointments from the regional campuses at the ranks of Teaching Faculty I or Assistant Professor are initiated by a regional campus clerkship director, reviewed, and approved by the Regional Campus Dean, and then referred to the Regional Campus Community Board for review, prior to referral to the Department Chair for review.
            5. Final recommendation for approval of the appointment is made by the Chair of the Department. Clinical faculty seeking initial appointment at the rank of Associate Professor or Professor must first have the recommendation approved by the Chair of the Department, then forwarded to the Committee on Clinical Faculty for review and recommendation to the Dean. Final approval of the appointment is by the Dean.
            6. The Dean will notify the Chair of his or her decision and the Chair will notify the candidate of the final decision.

1. 1. 1. 1. Criteria for assignment of a clinical academic rank

            1. Clinical Teaching Faculty I

               1. Limited prior experience in medical teaching, scholarly work or research, service, or administrative experience at a college, university, hospital, or residency level

               2. Academic and/or professional preparation to fulfill the assigned responsibilities.
               3. Candidates must agree to meet COM expectations regarding faculty development*
               4. Candidates should have personal goals that are consistent with the mission of the COM and must have high ethical and professional standards.
               5. Current valid state license

            2. Clinical Assistant Professor

               1. Candidates should have a terminal degree such as a doctorate in medicine, nursing, or basic science, and post-doctoral training or a masters from a physician assistant program. In certain circumstances, the department chair may make exceptions for an individual who has achieved peer recognition in each field and demonstrated excellence in teaching or scholarly work.

               2. Specialty certification is required, where appropriate and enrollment in maintenance of certification
               3. Current valid state license
               4. Candidates should have the potential for performing one or more of the assigned responsibilities to a high degree.
               5. Candidates must agree to meet COM expectations regarding faculty development*

1. 1. 1. 1. 2. 6. The individual should have personal goals that are consistent with the mission of the COM and must have high ethical and professional standards.

            3. Clinical Associate Professor

               1. The candidate must have a minimum 5 years of experience in medical education at the rank of assistant professor or equivalent, unless he/she meets criteria for early promotion as noted in Section A, 2, (b) (iv) of this Handbook. Time in rank at another academic or training institution will be evaluated and considered for appropriate credit.
               2. Candidates must have a terminal degree in their field.
               3. Specialty certification is required, where appropriate and enrollment in maintenance of certification
               4. Current valid state license
               5. The candidate must agree to meet COM expectations regarding faculty development*
               6. The individual should have personal goals that are consistent with the mission of the COM and must have high ethical and professional standards.
               7. The candidate must have consistent evidence of satisfactory performance in areas to which they will be assigned (teaching, research or scholarly work, service), and a substantial record in at least one area.**
               8. The Department Chair will provide a letter through the FDMS to the Committee on Clinical Faculty relating the faculty’s support for the individual and the individual’s accomplishments. The letter should be accompanied by a current dated C.V. and supporting documentation, including teaching evaluations, publications, research grants/awards or honors, continuing education. Written letters from faculty or students may be admissible should formal evaluations from a previous academic/training institution not be available. After review, the Committee will make a recommendation to the Dean.
               9. Should initial appointment at this rank be denied by the Chair, a candidate may appeal to the Committee on Clinical Faculty. The Committee will reevaluate the application and make a recommendation to the Dean. If the Committee on Clinical Faculty denies the appointment at this level, the applicant may appeal to the Dean. The Dean’s decision is final.

            4. Clinical Professor

               1. The applicant for appointment must have a minimum of five years as a Clinical Associate Professor or the equivalent level at another academic institution, unless he/she meets criteria for early promotion as noted in COM Faculty Handbook Section A, 2, (b) (iv).
               2. Candidates must have a terminal degree in their field.
               3. Specialty certification is required, where appropriate and enrollment in maintenance of certification.
               4. Current valid state license
               5. The individual must have personal goals that are consistent with the mission of the COM and must have the highest ethical and professional standards.
               6. The candidate must have consistent evidence of substantial performance, and an outstanding record in at least one area, such as teaching.**

1. 1. 1. 1. 1. 7. The candidate should be held in high regard by his/her peers and should be seen by others as a role model for junior colleagues.

               8. The Department Chair will provide a letter through FDMS relating the faculty support for the individual and the individual’s accomplishments. The letter should be accompanied by a current C.V. and supporting documentation, such as teaching evaluations, publications, research grants/awards or honors, continuing, education, and documentation of rank at another institution. The Committee on Clinical Faculty will review the documentation and make a recommendation to the Dean.

               9. Should initial appointment at this rank be denied by the Chair, a candidate may appeal to the Committee on Clinical Faculty. The Committee will reevaluate the application and make a recommendation to the Dean. If the Committee on Clinical Faculty denies the appointment at this level, the applicant may appeal to the Dean. The Dean’s decision is final.

C. RE-CREDENTIALING AND CONTINUED APPOINTMENT OF COMMUNITY FACULTY

1. Purpose: To establish the process by which community faculty are reviewed for continued appointment to the FSU College of Medicine faculty. This process is to be followed in the specified order for all community faculty who serve as faculty of the required and elective clerkships for third- and fourth-year medical students and for preceptors for preclinical students.
2. Procedure: Community faculty qualifications will be reviewed every two years after their initial hire by the following re-credentialing procedure:
   1. The regional campus shall electronically request faculty to confirm their commitment to the College of Medicine for another appointment term and provide an updated curriculum vitae (CV).
   2. State licensure and all other qualifying appointment requirements will be reviewed by the Regional Campus including student evaluations, license status, maintenance of board certification, teaching activity, and faculty development requirements, continuing education requirements. All this material will be uploaded to the FDMS.

1. 1. 1. 3. Compliance with College of Medicine standards will be determined by the Regional Campus Dean and the appropriate Clerkship Director.
         4. The Regional Campus Dean will then make a recommendation for continuation of appointment to the Department Chair via FDMS.

         5. Recommendations will be routed through the Department Chair acting as the Dean’s designee. Once affirmation is obtained by the Dean’s designee, notification will be made to the Regional Campus Dean, appropriate departmental faculty and the Central Campus Administrative Services, that the continuation of appointment is approved.

            1. If continued appointment is approved, the following needs to be completed:
               1. A letter from the Campus Dean with continuation of appointment decision will be sent to the faculty member for signature. When a signed copy of the letter is received by the regional campus, the Campus will then send a copy to the Central Campus Administrative Services, who will notify and send a copy to the Department Chair. The Regional Campus will also send updated copies of duties and responsibilities, research information and faculty development policy electronically.
            2. Faculty will typically be eligible to be considered for promotion at the sixth-year review. If faculty member is to be considered for promotion, recredentialing procedure shall be completed simultaneously with Promotion of Community Faculty procedure. Promotions to be effective at the beginning of seventh year of appointment.

D. CANCELLATION OF PART-TIME COMMUNITY CLINICAL FACULTY APPOINTMENTS:

Florida State University College of Medicine Faculty Appointments for community-based faculty shall be canceled upon a determination by the Dean that cancellation is in the best interest of the College of Medicine.

F. PROMOTION OF PART-TIME COMMUNITY CLINICAL FACULTY

1. The Community Clinical Faculty appointment is non-tenure track and includes physicians or other health care professionals hired for part-time clinical teaching, either on campus or in a clinical practice. Candidates must be appropriately credentialed and must be approved by the chair of the department in which they will hold their appointment.
2. All recommendations for promotion above the level of Clinical Assistant Professor must be reviewed and approved by the Committee on Clinical Faculty.
3. The process for promoting a part-time clinical faculty member may be initiated by the course director, the clerkship director, the education director, the director of preceptors, the Regional Campus Dean or the department chair. Promotion above a clinical faculty member’s current rank will be based upon contributions to the education program as indicated by teaching evaluations, service, participation in faculty development, and achievements. Time-in-rank requirements must also be met.
4.  Criteria for promotion

To be promoted, clinical faculty must meet the following criteria:

1. 1. 1. 1. Time in Rank. The candidate must have at least five years of experience in medical education, scholarly work or research, service, or administrative experience. Credit may be given for documented time in rank at another institution, or for exceptional performance at FSU COM.

0. 3. 4. 2. To be considered for promotion, a candidate must have fulfilled all COM faculty development requirements.
         3. Candidates must have a terminal degree in their field.
         4. Current valid state license.
         5. Evidence of continued board certification and enrollment in maintenance of certification.
         6. The candidate must have a record of achievement in the assigned area of responsibility.
         7. Teaching evaluations must be no less than “satisfactory”.

G. PROCEDURES FOR PROMOTION OF PART-TIME COMMUNITY CLINICAL FACULTY:

1. Clinical Teaching Assistant I:

To be considered for promotion, a candidate must have fulfilled all COM faculty development requirements.

Community clinical faculty above the rank of clinical assistant professor:

 The faculty member will prepare a letter of application describing how he/she has fulfilled the criteria for promotion to the next rank. Supporting documentation should include three letters of support from clinicians, student evaluations, scholarly achievements, service, copy of updated CV, valid state license, and evidence of continued maintenance of board certification, faculty development hours. All of these documents will be entered into FDMS

 The application must be reviewed and approved by the regional campus dean prior to being forwarded to the department chair.

 The department chair will review all applications from candidates within his/her department. Those that are approved will be forwarded to the Committee on Clinical Faculty. All applications reviewed by the Committee are forwarded to the Dean with a recommendation for approval or denial of promotion.

H. PROMOTION OF RESIDENCY FACULTY

1. Residency Faculty will be reviewed every five years for possible promotion. Early promotion can be considered at the discretion of the Program Director.
2. Requirements of Promotion policy as stated in this Faculty Handbook Sections I. B. and II. A, B and C must be met.
3. During this process, nomination for promotion shall be made by the Program Director to the Designated Institutional Official’s representative.
4. A minimum of three letters of support for promotion, including a letter from either the Chief Medical Officer or Department Chair, and the Program Director, must accompany request for promotion above the rank of Clinical Assistant Professor.
5. The request for promotion to Associate Professor or Professor will be routed by the Designated Institutional Official’s representative to the appropriate Department Chair who will send it to the Committee on Clinical Faculty prior to approval. The Department Chair will notify appropriate personnel of the promotion decision.
6. Once the promotion is approved, the following needs to be completed:
   1. The Designated Institutional Official’s representative will forward the Program Director a letter with promotion decision and the Program Director will sign and forward it to the Residency Faculty.

1. 2. When signed copy of letter is returned to the Program Director, who will return it to the Designated Institutional Official’s representative, required paperwork for change of rank will be prepared by the Designated Institutional Official’s representative and routed through established appointment procedures.
   3. The Designated Institutional Official’s representative will update the active directory with new rank.

0. I. PROMOTION OF SPECIALIZED TEACHING AND INSTRUCTIONAL SPECIALIST FACULTY

1. Criteria for promotion of specialized teaching and instructional specialist faculty focus on meritorious performance of the assigned duties in the faculty member’s present position. Performance is reviewed as part of the annual evaluation process.
2. Promotion decisions for specialized teaching and instructional specialist faculty will take into account the following:
3. Annual evaluations
4. Annual AOR
5. Fulfillment of the department written promotion criteria in relations to the AOR
6. Evidence of sustained effectiveness relative to opportunity and according to AOR (such as well-planned and delivered courses, student evaluations, instructional innovation, curriculum planning and evidence of contributions in support of instruction)
7.  

J. PROMOTION OF SPECIALIZED RESEARCH AND RESEARCH SUPPORT FACULTY

1. Criteria for promotion of specialized research and research support faculty focus on meritorious performance of the assigned duties in the faculty member’s present position. Performance is reviewed as part of the annual evaluation process.
2. Promotion decisions for specialized research and research support faculty will take into account the following:
   2. Annual evaluations
   3. Annual AOR
   4. Fulfillment of the department written promotion criteria in relations to the AOR
   5. Evidence of sustained effectiveness relative to opportunity and according to AOR (such as assisting others or producing scholarly activity, assisting with or obtaining outside funding, and recognition in the discipline and profession)

K. TENURE UPON APPOINTMENT

FSU COM departments may recommend to the Dean that a previously tenured professor or associate professor from another institution be granted tenure upon appointment at FSU COM. The following evidence, consistent with University P&T policies, should be followed.

1. The Department Chair submits the faculty member’s CV to the tenured faculty in the department.
2. The Tenured faculty in the department submits a vote.
3. If the tenured faculty vote is favorable, a binder is created which includes a letter of support from the department chair.
4. The binder is submitted to the FSU COM Promotions and Tenure Committee for review.
5. Upon completion of the review and favorable vote, the FSU COM Promotions and Tenure Committee will forward the binder to the Dean, who will prepare a letter and forward the entire binder to the University P&T committee for approval.
6. In the event a newly hired department chair is seeking tenure upon appointment, the dean will serve in the capacity of chair in the steps above.

7. Any faculty member who application for promotion is denied by a regional campus dean, residency director or department chair may appeal to the Committee on Clinical Faculty. The Committee must review the appellant’s application and forward it to the Dean with a recommendation for approval or denial. If the committee denies the appeal, the faculty member may appeal directly to the Dean. The Dean’s decision is final.

12. Courtesy Faculty Appointments (non-clinical)
    1. This policy applies to faculty who have regular, non-clinical academic faculty appointments outside of the COM (either at FSU or at other academic institutions) and who wish to have a courtesy appointment in a department within the COM. This policy does not apply to clinical community faculty (i.e., clerkship and preceptor faculty).
    2. All COM faculty members, including courtesy faculty, must hold a faculty appointment in a specific department of the college. As a result, the granting of courtesy faculty appointments is a departmental function, and the full-time faculty of the department in which the courtesy appointment is to reside must decide whether to grant such appointments.
    3. Courtesy faculty appointments should be granted only to individuals who will make substantial contributions to the teaching, research, or service functions of one or more departments in the COM. Examples of substantial contributions include participation in medical curriculum or other academic courses offered by the COM, active collaboration with COM faculty on research projects, service as a community preceptor, etc.
    4. All proposed courtesy faculty appointments must be sponsored by a full-time COM faculty member (i.e., a faculty member whose primary appointment is in the COM). It is the responsibility of the individual desiring a courtesy appointment to identify an individual within the COM (e.g., the director of the course in which the individual will participate, or a research collaborator) who can sponsor his/her request. Courtesy appointment requests submitted directly to the COM without going through an appropriate faculty sponsor are inappropriate and will be returned with an explanation of the correct procedure.
    5. The process for considering a request for a courtesy faculty appointment within a particular department shall be as follows:
       1. The sponsor submits the following to the department chair:
          1. A detailed curriculum vitae for the person requesting the courtesy appointment, and
          2. A nomination letter that describes how the proposed courtesy faculty member will contribute to the department’s teaching, research, or service.
       2. The department chair will evaluate the information provided by the sponsor (asking for additional information if necessary) and make a recommendation as to whether the candidate’s request should be granted. Alternatively, the chair may appoint a senior faculty member or a faculty committee to perform this function.
       3. The candidate’s C.V. and nomination letter, along with the recommendation of the chair or the chair’s designee(s) will be made available to the full-time faculty of the department for a period of at least one week.
       4. The full-time faculty (including the department chair) will then vote on the courtesy request (by secret written ballot). A two-thirds majority of those voting will be required to approve the courtesy appointment.
       5. If the proposed courtesy appointment is approved by the full-time faculty, the department chair will prepare an appointment letter for the new courtesy faculty member that outlines the department’s expectations regarding active participation in its teaching, research, or service activities.

1. 5. 6. The department chair will also forward a copy of the appointment letter to the COM central Faculty Coordinator and instruct that individual to execute the paperwork required to initiate the appointment.
   6. Courtesy faculty appointments will be awarded for a period of two years and will be subject to reevaluation prior to possible renewal near the end of that period. If the date of the appointment does not coincide with that of the university’s 12-month academic year (which starts in early August), the appointment shall extend through the remainder of the current academic year and shall continue through the following two full academic years. (This will ensure that all courtesy appointments terminate at the end of the academic year.)
   7. Courtesy appointments shall be at the current rank (Teaching Faculty I, assistant professor, etc.) of the faculty member requesting the appointment (i.e., at the rank they hold in their home department and institution).
   8. The procedure for reevaluation of a courtesy appointment (for possible renewal) within the department shall be as follows:
      1. Three months before the end of the academic year, in which a courtesy appointment ends, the department chair will ask the sponsor of the courtesy faculty member to provide a written certification that the individual has been contributing to the department in a meaningful way. The sponsor will also ascertain whether the courtesy faculty member wants his/her appointment to be renewed and will provide a recommendation as to whether this request should be granted. Renewal should be recommended only if the courtesy faculty member has been making an active, significant contribution to the department’s teaching, research, or service activities.
      2. The department chair will evaluate the sponsor’s report and recommendation and make a recommendation as to whether the courtesy appointment should be renewed for another two-year term. Alternatively, the chair may designate a senior faculty member or a faculty committee to carry out this task.
      3. The sponsor’s report and recommendation and the recommendation of the chair or the chair’s designee(s) will be made available to the full-time faculty in the department for a period of least one week.
      4. The full-time faculty will then vote on renewal of the courtesy appointment. A two-thirds majority of those voting will be required to approve renewal of the appointment.
      5. If the proposed reappointment is approved by the full-time faculty, the department chair will prepare an appointment letter for the courtesy faculty member reminding him/her of the department’s expectations regarding active participation in its teaching, research, or service activities.
      6. The department chair will forward a copy of the appointment letter to the COM central Faculty Coordinator and instruct that individual to execute the paperwork required to affect the reappointment.

All continuing courtesy faculty appointments shall be reevaluated and renewed (if appropriate) every two years, as described above.

The department chair shall regularly inform the Dean of the COM regarding new courtesy appointments, renewals of courtesy appointments, and terminations of courtesy appointments. The chair shall also maintain an up-to-date list of courtesy faculty in the department that includes their home departments (if any), role in the COM, and contact information.

13. Visiting Appointments

Visiting professors or guest lecturers may be invited to the College of Medicine by any faculty member desiring to extend such an invitation. However, if the visiting faculty member is to receive compensation, the host faculty member shall first prepare a proposal for presentation to the Department Chair for initial approval. If approved, the Department Chair will present the proposal to the Dean for final approval. Upon approval of the proposal by the dean, the faculty member shall prepare a memorandum addressed to Accounting Services, which includes the following information:

1. 1. The name of the hosting faculty
   2. The dates of the visit
   3. Whether or not a courtesy faculty appointment will be provided; if a courtesy faculty appointment is to be provided, the department must be identified, and curriculum vitae provided.
   4. The amount and kind of compensation to be provided
      1. Amount of honorarium
      2. Budget to be charged
      3. Whether or not travel will be provided, and if so, in what amount and identification of the individual preparing the travel.
   5. The name, address, phone number and e-mail address of the guest lecturer.

14. Criteria and Procedures for Promotion of Medical Librarians

Compatible with current Specialized Faculty Promotion Memo available at Promotions for Specialized Faculty

1. 1. Purpose

The purpose of this document is to update criteria and procedures for promotion of librarians in the Florida State University Maguire Medical Library.

1. 2. Background and General Criteria

Librarians are hired as non-tenured faculty of the College of Medicine at a rank appropriate to their professional experience. For purposes of promotion as University defined “Specialized Faculty,” medical librarians are promoted based on degree, time-in-service, effective performance of assigned duties and other criteria outlined within each rank in this document.

The Assistant University Librarian rank is provided for the entry-level librarian who has completed a master’s degree from a graduate school of library and information science accredited by the American University Librarian Association, or an equivalent degree in a subject area related to archival or other specialized work closely related to library and information science.

Opportunities for advancement within the University-defined librarian class titles are provided at the following ranks: Associate University Librarian, then University Librarian.

Minimum experience requirements are stated in the specific criteria for each rank. Part-time experience of a continuous nature may be accumulated for the purpose of meeting the experience requirement. Some appropriate professional, non-library experience or responsible non-professional library experience, acquired either before or after receiving the master’s degree in library science or information science, may be substituted for the required professional library experience. The amount of such substituted experience shall be negotiated between the hired librarian and the Director of the Maguire Medical Library at the time of hire.

1. 3. Specific Criteria
      1. Associate University Librarian
         1. Experience and education requirements to qualify for promotion consideration:

1. 1. 1. 1. 1. Education: Master’s degree in library science from an American Library Association accredited institution, or an equivalent degree in a subject area related to archival or other specialized work closely related to library and information science.
            2. Experience: Except to the extent that prior experience has been accepted at the time of hire, the candidate should have completed by the beginning of the next contract year, at least 5 years as a professional librarian at the rank of Assistant Librarian.
         2. Promotion is contingent upon effective performance within the current rank, and factors used for evaluation will include:
            1. Demonstrated competence in organizational citizenship, defined in part but not limited to: being able to work as a member of a team; demonstrating individual initiative beyond stated job responsibilities; showing mission loyalty; helping colleagues; and being able to voice conflict in a constructive manner. These skills are developed and evaluated as part of the library goal setting and evaluation process and are included in the Faculty Code of Professional Conduct in the College of Medicine Faculty Handbook, and in the Values for FSU Libraries at https://www.lib.fsu.edu/values. Documents provided by the candidate should include evidence to support achievement of these competencies.
            2. Demonstrated ability to work effectively with Medical Library clientele and staff and with other university departments. This ability will be evaluated through letters provided by clientele and staff and other university departments.
            3. Documented record of professional growth and commitment to and potential for the library profession, as demonstrated by substantial contributions to the Medical Library and/or College, participation in continuing education and in professional organizations, and other similar activities outlined by the Medical Library Association’s Academy of Health Information Professionals (AHIP) at the Member level or above. [See appendix at end of this document for the four AHIP levels.]
            4. Demonstrated satisfactory performance within current rank as shown in the applicable annual evaluation form.
      2. University Librarian
         1. Experience and education requirements to qualify for promotion consideration:
            1. Education: Master’s degree in library science from an American Library Association accredited institution, or an equivalent degree in a subject area related to archival or other specialized work closely related to library and information science.
            2. Experience: Except to the extent that prior experience has been accepted at the time of hire, the candidate should have completed, by the beginning of the next contract year, at least 5 years at the Associate Librarian or equivalent level.
         2. Promotion is contingent upon outstanding performance within the current rank, and factors used for evaluation will include:
            1. Documented post-degree training (i.e., second Master’s degree, approved CE) or credentialing/certification (i.e., AHIP-Academy of Health Information Professionals)
            2. Demonstrated competence in organizational citizenship, defined in part but not limited to: being able to work as a member of a team; demonstrating individual initiative beyond stated job responsibilities; showing mission loyalty; helping colleagues; and being able to voice conflict in a constructive manner. These skills are developed and evaluated as part of the library goal setting and evaluation process and are included in the Faculty Code of Professional Conduct in the College of Medicine Faculty Handbook and in the Values for FSU Libraries as described at: