Forms and Resources

Sponsored Research References and Forms:

• FSU Factsheet – A webpage maintained by Sponsored Research containing essential institutional data for proposal preparation and budgeting. It provides current fringe rates, tuition costs, indirect costs as well as institutional organizational codes.
• FSU F&A Agreement – Current approved Indirect cost agreement by Department of Health and Human Sciences. Usually needed for proposals and external subcontracts. 
• Subaward Amendment Request Form - Required form for FSU MED when a new subaward needs to be issued or an amendment to an existing subaward. It provides necessary information for RAMP submission.
• Subrecipient vs Contractor Determination Form - Required form by FSU Sponsored Research to ensure the relationship with an outside vendor is a subaward or a purchase order.
• Cost Transfer Justification Form – Form is required when completing an expenditure correction (DOL) or payroll correction (RDF) that results in an increase of expenses on a sponsored project.
• eSPEAR Tracking Form – An Excel document used by research administrators to track the required 10 annual continuing education points needed to maintain their certification. The form is uploaded annually to a dedicated Canvas module in OMNI.
• SRAD Project Extension Request Form – Form submitted to OVPR to extend startup funds.
• Cost Share Commitment Form – Form outlines how the matching requirement for sponsored projects will be met. It requires budgeting information, financial account information and signatures from Chair/Dean.

National Institutes of Health (NIH): 

• RPPR Instruction Guide - Detailed instructions for completing annual and final Research Performance Progress Report (RPPR) for NIH awards
• NIH Responsibilities for Dept/PI vs. Research Accounting – Breakdown of sections in NIH RPPR that are the PI/Department Responsibilities and what Research Accounting is responsible for completing.
• SciENcv – Website that generates Biosketch and Other Support Documents that are required for NIH proposals and RPPRs.
• NIH guide for SciENcv – Detailed guide from NIH on requirements for SciENcv.
• NIH Personnel Report Template – Form used to record the calendar months and eRA Commons usernames from subcontracts. The information provided is then reported in RPPRs.
• NIH R&R Budget – Standardized budget form required for NIH proposals, carryover budgets, rebudgets, and incremental funding requests from other institutions.
• NIH Salary Cap – Historical record of all NIH salary caps. This reflects the annual maximum salary that can be charged to any NIH award or any NIH flow through award.

Council on Research and Creativity (CRC) 

Internal awards provided by Office of Vice President for Research 

• CRC Budget Amendment Form – Required form when needing to rebudget amongst categories or when requesting a No Cost Time Extension.
• CRC Time Extension Request – Link to Time Extension Request form. Must be submitted at least 30 days prior to the current end date of the award.

Gift Cards 

• Research Participant Guide – An outline from Central Procurement on requirements to purchase gift cards.
• Job Aid for Tango – FSU Medicine Step by Step guide on how to make gift card purchases using Tango.
• Job Aid for Black Hawk - FSU Medicine Step by Step guide on how to make gift card purchases using Black Hawk.
• Request to Use P-Card for Research Participant Incentives – Form required for Sponsored Research to allow gift cards to be purchased by Pcard. It also provides the department with the correct account code to use when entering future p-card requests.
• Tango Request Form – Form is submitted to Research Accounting Program Director when a new budget combination needs to be setup in Tango. It outlines which departmental staff will be able to log into Tango and order and distribute gift cards to participants.
• Employee Cash advance Custodian Setup Form – Form is used to setup employees as custodian’s for cash advances before an ePRF can be submitted. It only needs to be completed once per employee.
• Gift card Request Form (Smartsheet) – FSU MED Research Accounting’s Smartsheet form to request participant payments: cash or gift cards. It should be completed once the pcard coversheet is submitted.
• Blank Participant Log – As gift cards or cash are distributed to participants the contact information needs to be entered into this log. After all payments are made, send your Grants Administrator the completed log through FSU’s Dropbox system called Nifty. The excel file should be password protected with standard naming convention provided by the Grants Administrator.

Controller's Office Forms:

• Departmental Online Journal Entry Form – Used to complete non-payroll corrections.
• Departmental Online Journal Entry Addendum – Used for non-payroll corrections, if there are more than 5 lines required.
• Departmental Deposit Form – Form needs to be completed when a check is received or a PI is returning unspent funds from a cash advance. The form and check should be taken to FSU MED Accounting to be logged and deposited.