| NIH has released
new guidance on the revised
NIH Public Access Policy,
Revised
Policy on Enhancing Public Access to Archived Publications Resulting from
NIH-Funded Research (NOT-OD-08-033). The revised NIH Public Access Policy
stipulates that FY 2008 NIH-funded investigators are required to submit their
final, peer reviewed manuscript to PubMed Central (PMC)
upon acceptance for publication, to be
made publicly available within 12
months of publication. This policy applies to NIH-funded manuscripts accepted
for publication on or after April 7, 2008. |
- Specifics of the Revised
NIH Public Access Policy
- Follow copyright laws by
retaining the right to comply
- Confirm that you have the
right
- Submit the work to PMC
- Approve the Submission
- Verify the submission by
checking PubMed within 12 months of publication
- Cite the NIHMS ID or PMCID
reference numbers for applicable publications in future NIH applications,
proposals, and progress reports.
- More Information from NIH
- Questions?
|
| Specifics of
the Revised NIH Public Access Policy |
1. The policy applies to
investigators if a manuscript is generated by research in one of the following
categories:
- Directly funded by an NIH grant or
cooperative agreement active in Fiscal Year 2008 (October 1, 2007- September
30, 2008) or beyond.
- Directly funded by a contract signed on
or after April 7, 2008.
- Directly funded by the NIH Intramural
Program.
- If NIH pays your salary.
|
| 2. Institutions and investigators
are responsible for ensuring that any publishing or copyright agreements
concerning submitted articles fully comply with this Policy. |
| 3.
PubMed Central (PMC) is the NIH
digital archive of full-text, peer-reviewed journal articles. Its content is
publicly accessible and integrated with other databases. |
| 4. The final, peer-reviewed
manuscript includes all graphics and supplemental materials that are associated
with the article. The final peer-reviewed manuscript is the version
accepted for publication and submitted
by the author to the publisher after making changes as a result of the
peer-reviewed process. The final
peer-reviewed manuscript is not the same
as the final published article. |
| 5. Beginning May 25, 2008, anyone
submitting an application, proposal or progress report to the NIH must include
the PMC or NIH Manuscript Submission reference number (PMCID or NIHMS ID) when
citing applicable articles that arise from their NIH funded research. This
policy includes applications submitted to the NIH for the May 25, 2008 due date
and subsequent due dates. |
HOW TO COMPLY: STEPS
TO FOLLOW |
| Follow copyright
laws by retaining the right to comply |
Florida State University authors
must ensure that agreements with
publishers permit the submission of the
author’s manuscript to NIH. A sample
letter
is provided by Sponsored Research that
you can submit with your manuscript
to alert the publisher to the fact that
the manuscript it subject to the NIH
policy and that Florida State University
expects them to comply with the policy.
Sample Letter for Publisher.
As per NIH: “Authors should work with the publisher before
any rights are transferred to ensure that all conditions of the NIH Public
Access Policy can be met. Authors should avoid signing any agreements with
publishers that do not allow the author to comply with the NIH Public Access
Policy.” NIH FAQ
statement on retaining rights. |
| Confirm that
you have the right |
How can authors confirm if they
have the right?
Review the publisher copyright agreement form or look
under “Instructions for Authors” or “NIH Public Access Policy
Information” on the journal website. Some publishers grant authors the
right to comply.
If there is no clause on the publisher copyright
agreement form or information on the journal website, contact the publisher or
Editor in Chief of the journal and inform them of the revised NIH policy. Many
publishers allow authors the right to comply with the revised NIH policy but do
not include this information on the publisher copyright agreement form or
journal website. The publisher may be able to send an updated copyright
agreement form or ask if you can use the
NIH
Addendum Form. This form includes the language recommended by NIH in order
for authors to retain the right to comply with the revised NIH Policy.
Instructions are noted on the form. |
| Submit the work
to PMC |
Journal Submits
Some
journals submit to PMC on behalf of authors. As follows are some journal
practices that authors should be aware of:
- If the journal submits the final
published article and makes it available within 12 months of publication,
no further action is required to comply with the submission requirement. NIH
provides a list of journals that submit the final published version within 12
months of publication. See:
http://publicaccess.nih.gov/submit_process_journals.htm
- If the journal submits the final
peer-reviewed manuscript and makes it available within 12 months of
publication, you will receive an email from the NIH Manuscript System (NIHMS)
asking you to review and approve the submission.
- Be aware of journals that do submit the
final published article or the final peer-reviewed
manuscript on your behalf but do
NOT make it available within 12 months of publication. In these
instances you will need to self-submit or use a third party submitter service.
Final peer-reviewed
manuscript:
The Investigator's
final manuscript of a peer-reviewed
article accepted for journal
publication, including all modifications
from the peer review process.
Final published article: the
journal's authoritative copy of the
article, including all modifications
from the publishing peer review process,
copyediting and stylistic edits, and
formatting changes.
|
Author Submits
If the
journal publisher does not submit to PMC on behalf of authors, the PI author
(if multiple PI authors, assign one as the corresponding PI) will need to
prepare for submittal.
Before authors start the self submit process they
need to find out the specific instructions as noted by some publishers. These
instructions include the embargo period (12 months maximum as per NIH), which
version to post, noting a Digital Object Identifier (DOI) for the final
published version, including a statement as specified by the publisher, or
including a link to the final published version of the manuscript on the
journal website.
More
information on publisher policies on NIH-funded authors
may be found in Peter Suber's Open Access News (Monthly) [
http://www.earlham.edu/~peters/fos/newsletter/06-02-05.htm#nih ]
Update 7-2-05
Self submit using the
NIH Manuscript Submission System
(NIHMS) via your
eRA
account. In most instances, you will submit your post print version
(reflects all changes made as a result of the peer review process)—not the
final published version. NIH requires your final peer reviewed version but some
publishers may allow you to post the final published version. Authors should
also be aware that any supplemental data or images associated with the
manuscript is considered to be part of the manuscript as per NIH policy so
these files will also need to be submitted. When submission is complete, make a
note of the NIHMS reference number. |
| Approve the
Submission |
| If a third party or journal
submits the final peer-reviewed
manuscript on behalf of an author the PI will receive an email from NIHMS to
review the submission and to approve the release to PubMed Central.
No action is required by the PI if journals
submit the final published article. See list:
http://publicaccess.nih.gov/submit_process_journals.htm |
| Verify the
submission by checking PubMed within 12 months of publication |
| Follow up in six to 12 months on
PubMed to locate the PubMed Central reference number (PMCID) for the
publication. The PMCID reference number is located on the PubMed abstract page
near the PMID number. The PubMed record also includes a date for when an
article is available for viewing in PubMed Central. |
| Cite the NIHMS ID
or PMCID reference numbers for applicable publications in future NIH
applications, proposals, and progress reports |
As per NIH: “As of May 25,
2008, when citing an article in NIH applications, proposals, and progress
reports that falls under the Policy, and was authored or co-authored by you or
arose from your NIH award, you must include the PubMed Central reference number
(PMCID)."
Note that the PMCID is NOT the PMID number found on articles retrieved by searching the PubMed database. The PMCID will begin with the letters PMC.
You can find the PMCID for papers by performing an author search
at
http://www.ncbi.nlm.nih.gov/sites/entrez?db=pmc
If a PubMed Central reference number is not yet available, include the
NIH Manuscript Submission system reference number (NIHMS ID) instead. This
policy includes applications submitted to the NIH for the May 25, 2008 due date
and subsequent due dates.” See also:
http://publicaccess.nih.gov/FAQ.htm#c6 |
| More Information from NIH
|
|
Skill
Kit: NIH Manuscript Submission System - Get the Help You Need
NIH Public Access Policy
NIH Public Access Policy
FAQ
NIH Addendum
Form
NIH
Tutorials
|
|
Questions? Contact: |
|
Roy Ziegler, Associate Director
for Collection Development,
University Libraries,
rziegler@fsu.edu, (850) 644-3022
Barbara Shearer, Director,
Maguire Medical Library, College of
Medicine,
barbara.shearer@med.fsu.edu,
(850) 644-8970
Sharon Schwerzel, Department Head, Paul A.M. Dirac Science Library,
sschwerzel@fsu.edu,
(850) 644-3079
You can review your publisher contract language with Ms. Betty Southard (esouthard@fsu.edu; 644-8632), Legal Counsel of the Office of the VP Research.
|
This document was
adapted from the Washington University in St. Louis, School of Medicine,
Bernard Becker Medical Library, "Update on the Revised NIH Public Access
Policy"
|
